Eximee Team
An abandoned application form is a form that has been initiated by a prospective customer but not completed or submitted within a specified time frame, negatively impacting conversion rates.
There can be several reasons for a form to be abandoned. For instance, it could be due to the applicant losing interest or encountering technical difficulties. Abandoned forms usually do not undergo further processing or review, resulting in lost money and tarnished reputation for a bank if customers have negative experiences trying to fill out an online form.
However, an abandoned form does not necessarily mean the customer no longer needs the product, and it is possible to recover up to 22% sales. Read this article to find out how.
The conversion of an application form is one of the most important measures of its effectiveness. It is the ratio of the number of initiated forms to the number of actually submitted. Improving form conversion rates can provide a competitive advantage by enhancing customer satisfaction and reducing costs. A low conversion rate means that the bank has problems with the form (of a technical, business, or UX nature) that discourage or prevent customers from completing it.
Form abandonment is nothing unusual – it's the norm confirmed by research but we strive to reduce it as much as possible. As early as 2011-2012, Capgemini's cyclical World Retail Banking Report pointed out that customers switch banks primarily because of the quality of service and ease of product use. The 2018 report asked a different question, but the conclusions were the same. It found that among the 5 factors determining whether a customer stays with a bank for another year, “ease and convenience of use" ranked first, followed by “convenience of use of the website/mobile app" in fifth place. When choosing a bank, customers are also primarily guided by ease and convenience of using products and services.
Other studies have focused on filling out online application forms for banking products. Aite Group reports that banks face a major problem with form abandonment. Depending on the bank, between 65% and 95% of customers abandon filling out the application forms. In another survey, Signicat asked respondents about the reasons for form abandonment. The results, published in early 2019 point at:
Addressing these issues can significantly improve the customer experience, leading to higher satisfaction and loyalty.
From a technical point of view, banks have at least two ways to detect abandoned application forms. The first (passive) is more commonly used but gives a lower chance of successfully recovering conversions. In contrast, the active method we employ with our clients stands out for its remarkable effectiveness.
In the case of the first solution, when a user starts filling out the application form, a server session begins concurrently (set to for example 20 minutes). Each time the user moves to a new field in the form, the timer resets, and the 20-minute countdown starts again. Once it drops to 00:00 and a user has not performed any action, the server's connection to the application form is interrupted and the form is identified as abandoned.
Using the active method called heartbeat gives better business results, as abandoned application forms can be detected much quicker. The form sends cyclic, heartbeat-like pulses that the monitoring system is listening for. If the signal is not received within a predetermined time (e.g., 20 seconds), the form is considered abandoned because its “heart” has stopped beating. The system issues an alert that triggers the execution of the actions prescribed for such a situation. Using data driven decisions, banks can optimize the heartbeat method to detect abandonment more accurately and respond more effectively.
In practice, the heartbeat mechanism reduces the response time to form abandonment to a minimum. On the bank's side, the time it takes to receive the signal is fully configurable so that you can maximize the effects and minimize the risk of errors (e.g. when a customer temporarily loses internet connection). Heartbeat works great as an initial step in the lost sales recovery process.
Before we move on to discuss an effective method of increasing conversion, let's clarify the issue relevant to the processing of bank customers' personal data. It is vital whether the form is filled out by a person who is a bank customer already or is yet to become one. A customer centric approach is essential in tailoring strategies to effectively address the needs of both known and unknown customers.
In the first case, the customer is logged into the bank's transaction system so the bank knows the customer and what products they have and has all the necessary contact information and required consents.
If the form is filled out by a person who is anonymous to the bank, the situation is more difficult. The bank does not know the prospect and does not have their data until the application form is submitted. Moreover, even if the person provided contact information and only then abandoned the application form, they may not have approved the relevant consent allowing the bank to contact them.
Finally, we come to the nitty-gritty part of this article, which is a proven formula for recovering abandoned application forms and improving the customer journey to increasing conversion. The ultimate goal of detecting abandoned forms is to contact the lead as soon as possible.
How do you do that?
The above method has been successfully applied by our clients. It is also confirmed by other global banks. Two such examples are mentioned by McKinsey in Retail Banking Insights. It also provides statistics from one of the banking leaders in Asia-Pacific. The bank manages to successfully contact more than 50% of people who have abandoned application forms. Conversion from such calls is as high as 43%. In other words, the bank recovers 22% of lost sales.
To effectively persuade customers to return and complete the application form, it is crucial for the call center employee to promptly reach out to them within a maximum of 10 minutes, preferably within 5 minutes. Quick response times can significantly improve the conversion rates of website visitors who have initiated but not completed application forms. These are hard facts drawn from sales research. In 2011, The Lead Management Study proved that sales effectiveness drops by 400% if no one contacts a lead within 10 minutes. InsideSales.com confirmed this data in 2018 in its study. The conclusion is that the lost sales recovery is most effective within the first 5 minutes. In contrast, a contact after 30 minutes reduces the chances of a sale by as much as 21 times.
To enable effective customer contact within a maximum of 5 minutes, the system of application forms, detecting abandonment, and relaying information to the call center must be a well-oiled machine. Take advantage of our expert knowledge and experience in this field and contact us. We will be happy to help.
Customers may abandon forms due to requiring too much personal information, long completion times, inability to complete the process online, complicated language, or technical difficulties. Research indicates that the main reasons for form abandonment are too much personal information required, long completion times, the need to deliver physical documents, and complicated language used in the forms.
Banks can detect abandoned forms using passive methods like server sessions or active methods like heartbeat signals, which identify abandonment more quickly and accurately.
A quick response, ideally within 5 minutes, significantly increases the chances of converting abandoned forms into completed applications, as sales effectiveness drops sharply after 10 minutes.
The heartbeat method reduces response time by sending cyclic pulses from the form to the monitoring system, allowing for immediate detection of abandonment and prompt action.
